01
Calendar & Scheduling
Complex calendars, meetings, prioritization, follow-ups and schedule protection.
Professional • Organized • Solutions-driven
Executive support that keeps leaders moving.
I’m Jane Chinonso Udeh, an Executive Assistant to CEOs & Founders with 4+ years of experience providing high-trust support across scheduling, communication, travel, documentation, operations and project coordination.
About me
A reliable right hand for busy leaders.
My role is more than keeping a calendar updated. I help executives protect their time, stay informed, follow through on priorities and keep the moving parts of their work organized.
Across remote-first and multi-region environments, I’ve supported CEOs, Founders and teams with executive scheduling, inbox and stakeholder communication, travel logistics, reporting, confidential documentation, project follow-up, recruitment/onboarding support and operational coordination.
Executive calendar management
Inbox & communication support
Travel & itinerary coordination
Meeting & event coordination
Project & stakeholder coordination
Confidential documentation
“I make your work easier, your day more productive, and your priorities easier to execute.”
What I do
Executive support, built around priorities.
Practical support across the details that consume executive time—so leaders can focus on decisions, relationships and growth.
02
Inbox & Communication
Email correspondence, stakeholder communication, follow-ups and information flow.
03
Travel & Logistics
Itinerary planning, travel coordination and logistics for executive engagements and events.
04
Projects & Operations
Cross-functional coordination, timelines, deliverables and operational follow-through.
05
Documentation & Reporting
Confidential records, executive reports, research and decision-support documentation.
06
People & Onboarding
Recruitment support, onboarding, team training and personnel coordination.
Proven impact
The work behind the numbers.
Selected outcomes documented in my professional C.V., reflecting the improvements and responsibilities I have delivered across executive support and operations.
30%reduction in scheduling conflicts
40+meetings, travel arrangements & events coordinated annually
40%faster document access after filing improvements
20%improvement in overall meeting efficiency
98%deadline compliance across assigned projects
95%efficiency across coordinated meetings, travel & events
Calendar Optimization
Improved calendar management processes to reduce scheduling conflicts and protect executive time.
30% fewer conflictsMeeting & Travel Coordination
Coordinated recurring meetings, travel arrangements and events with a strong focus on accuracy and efficiency.
40+ annuallyRecords & Filing Systems
Improved filing and records processes so important documents could be accessed more quickly.
40% faster accessProject Follow-through
Tracked timelines, deliverables and action points across assigned projects and strategic priorities.
98% deadline complianceExperience
Trusted with the details that keep work moving.
Aug 2024 — Sep 2026
Administrative Officer
Bukkie Allison Consulting (BAC) — Nigeria · Remote
- Managed the CEO’s calendar, scheduled meetings and coordinated stakeholder communications.
- Coordinated internal and external projects and monitored deliverables.
- Prepared reports, maintained records and handled confidential documentation.
- Developed travel itineraries and coordinated logistics for executive engagements and book tours.
- Supervised and trained new team members and provided interim HR support.
- Monitored budgets, expenditures and financial records.
Feb 2021 — Present
Executive Assistant & National Coordinator
Because His Name Is Mercy Foundation (BHNIM) — Ireland · Remote · Part-time Volunteer
- Planned and coordinated charity outreaches, welfare programmes and humanitarian projects across multiple regions in Nigeria.
- Managed nationwide operations with regional coordinators, volunteers and partner organizations.
- Organized meetings and served as liaison between the Founder and regional representatives.
- Tracked project timelines, deliverables and action points to support strategic execution.
- Prepared executive reports and maintained confidential documentation.
- Anticipated executive needs, managed schedules and coordinated events and programmes.
Work evidence
Proof of executive support in action.
Selected examples of work completed in an Executive Assistant capacity, showing accuracy, judgment, coordination, communication and follow-through.
Screenshot 1: Rapid Turnaround on Client-Facing Proposal
Prepared a 3-page Manuscript Development Framework & Proposal for a client engagement, delivered for executive review, and approved without revisions the same day.
Skills demonstrated: document accuracy, efficiency, first-pass quality
Screenshot 2: Client Deliverable Coordination — Pricing Proposal
Drafted and submitted a 2-page investment plan document for executive review. Received approval within the hour, then managed distribution — routing the final document to the client and internal stakeholders and following up via a secondary channel to confirm receipt.
Skills demonstrated: document preparation, stakeholder routing, follow-through
Screenshot 3: Independent Decision-Making Under Delegated Authority
Received a last-minute staff absence request via email. Assessed the situation, granted time-bound permission on the executive's behalf, and set clear return-to-work expectations — then proactively briefed the executive with a full summary. The executive confirmed the decision after the fact, reflecting the level of trust and delegated judgment placed in the role.
Skills demonstrated: proactive communication, sound judgment, delegated decision-making
Screenshot 4: Concurrent Multi-Client Process Management
Coordinated interview processes for two separate clients in parallel, tracking correspondence timing and confirming delivery down to the minute. Received direct recognition from the executive for managing both engagements smoothly and simultaneously.
Skills demonstrated: multi-tasking, attention to detail, client relationship management
Screenshot 5: New Hire Onboarding Process Ownership
End-to-End Onboarding Coordination — Managed the onboarding process for a new intern hire, compiling a structured checklist covering offer documentation, role expectations, employee records, verification requirements, and reference checks — with clear deadlines and instructions to keep all stakeholders informed throughout.
Skills demonstrated: process design, HR coordination, attention to compliance detail, email correspondence
Credentials
Continuous learning. Recognized contribution.
Certifications
- Executive Assistant Certificate — Jamie Pajoel Leadership Academy (January 2026)
- NYSC Exemption Certificate (2023)
- Social Media Management — Meta / Coursera (2024)
- Introduction to Social Media Marketing — Meta / Coursera (2024)
- Fundamentals of Social Media Advertising — Meta / Coursera (2024)
Awards & Recognitions
- Most Industrious Staff of the Year — Bukkie Allison Consulting (2025)
- Most Supportive Staff of the Year — Bukkie Allison Consulting (2024)
- Most Active Volunteer of the Year — Because His Name Is Mercy Foundation (2024)
Tools
Microsoft 365Google WorkspaceSlackZoomTrelloClickUpNotionClockifyZendeskSmartVaultGrammarlyCanvaChatGPTClaudeRampGrey
Let’s work together
Your priorities deserve dependable support.
If you’re looking for an Executive Assistant who can bring structure, discretion, follow-through and calm to a busy leadership environment, I’d be glad to connect.
Available for remote opportunities and open to relocation.
Ready to make the workload lighter?
Let’s discuss how I can support your executive priorities, projects and day-to-day operations.
Email Jane